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Increase Your Productivity With Evernote

Whether you're writing an RFP response or studying for a certification test, you probably spend more time gathering the pieces of information you need than actually working. Getting all of your meeting notes together, hunting for quotes, and tracking down technical information takes at least as long as the work you need to do! Make this a group project and it all gets more complicated. Sharing information and collaborating on the production of a document is even more difficult without the proper tools. The Evernote application is the antidote to clutter and is available on your computer, tablet, and smartphone. I turned to Evernote over a year ago to organize my work notes, collaborate with others, capture visual and audio references, and capture handwritten notes as text. My desk full of dog-eared, coffee stained notebooks has turned into a searchable database that is available on almost any device with internet access and goes with me everywhere.

I make a notebook for every project (or example: RFP response). I then add information to that notebook, using information from the web, photographs, PDF documents, hand written notes, typed notes, word and excel files, and audio. I tag this information within the notebook itself with descriptive tags like "final quote", "timeline", or "architecture." Then I add data from more sources to the notebook. A snippet of a web page, an email, a scanned receipt or even a business card turns into fully searchable text. Evernote has OCR capability and will recognize text in any source including business cards and photographs. If I am in a meeting taking notes I usually combine text, recorded audio (up to 90 minutes) and a whiteboard snapshot all in a single note. Finding your notes later is easy and fast. I can search with a keyword or I can organize my notes geographically using the map view.

The application itself is great and gets even better when you explore some of the other features it offers. I like the Evernote trunk and open it when I need a tool or an idea to enhance a project, turn voice notes to text, or make note taking easier. There are literally hundreds of other tools and applications in the trunk that you can use to enhance your Evernote experience. Looking through the trunk is s great way to find just the right tool..... an electronic pen that saves everything in Evernote, a tiny scanner, or even other smartphone apps that directly integrate into Evernote. The trunk is also filled with free notebooks to get you started in your Evernote journey. I have used this app for over a year and never found a flaw or missed feature. If you find one, let me know!

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