Great organization can help you save heaps of time and money. Poor organization will pour endless amounts of money and time down the drain.
Organization is the art and science of sorting your tasks, files and workspace in a way that's the most optimal for productivity.
How can you stay organized, save time and increase productivity? Here are a few tips.
=> Break Down Your Tasks by Month, Week and Day
Are you making progress on your projects? It's easy to lose sight of success or failure when you don't have a proper timeline to measure yourself against.
At the beginning of every month, make a timeline of what you want to accomplish this month. At the beginning of each week, break your tasks and goals down into more minute detail.
Finally, on a daily basis, write out the specific tasks you intend to achieve for the day. Write everything down, even the little things like "buy pencils" or "write Sally a thank you note."
This will help you stay on track and spend less time on things that aren't actually essential, like sorting your email or checking your stats.
=> Use Tools and systems that Help You Stay Organized
There are various tools and systems that can help you stay organized in various areas of your life.
A great RSS reader can help you stay on top of the blogs and newspapers you enjoy reading, all in one place. Rather than spending time browsing all these blogs at different times, you can access them all in one place.
A good piece of project management software can help you stay in touch with other people on your projects and make sure everyone is on track.
Following a task management system of your choice can also drastically cut down your stress. For example, David Allen's "Getting Things Done" system focuses on emptying everything that's on your plate into physical reminders.
This takes away the mental stress of trying to keep track of everything that you need to do and frees up a lot of bandwidth.
=> Physical Organization
Organizing your physical space can also have a big impact on your productivity.
Organize your various files into different folders. Make the folders you actually use easily accessible and file everything else away as reference material.
So many people have files all over the place that they haven't actually used in the last 3 months. Generally there really are just a few files you use on a regular basis, the rest are used sporadically.
Also keep a system of date-specific files. For example, if you're going to need a file 2 weeks from now, file that file in the file for 2 weeks from now. If you have a file for every week with date-essential files, that will take up 52 files - About one file cabinet drawer size.
These are just a few tips to help you get started. Once you've tried out a few different systems, try coming up with your own systems on what helps you stay organized and motivated.
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