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Organization - Why It's Key to the Success of Your Business

Organization is the art and science of sorting your tasks, files and workspace in a way that's the most optimal for productivity.

How can you stay organized, save time and increase productivity? Here are a few tips.

=> Break Down Your Tasks by Month, Week and Day

Are you making progress on your projects? It's easy to lose sight of success or failure when you don't have a proper timeline to measure yourself against.

At the beginning of every month, make a timeline of what you want to accomplish this month. At the beginning of each week, break your tasks and goals down into more minute detail.

Finally, on a daily basis, write out the specific tasks you intend to achieve for the day. Write everything down, even the little things like "buy pencils" or "write Sally a thank you note."

This will help you stay on track and spend less time on things that aren't actually essential, like sorting your email or checking your stats.

=> Use Tools and systems that Help You Stay Organized

There are various tools and systems that can help you stay organized in various areas of your life.

A great RSS reader can help you stay on top of the blogs and newspapers you enjoy reading, all in one place. Rather than spending time browsing all these blogs at different times, you can access them all in one place.

A good piece of project management software can help you stay in touch with other people on your projects and make sure everyone is on track.

Following a task management system of your choice can also drastically cut down your stress. For example, David Allen's "Getting Things Done" system focuses on emptying everything that's on your plate into physical reminders.

This takes away the mental stress of trying to keep track of everything that you need to do and frees up a lot of bandwidth.

=> Physical Organization

Organizing your physical space can also have a big impact on your productivity.

Organize your various files into different folders. Make the folders you actually use easily accessible and file everything else away as reference material.

So many people have files all over the place that they haven't actually used in the last 3 months. Generally there really are just a few files you use on a regular basis, the rest are used sporadically.

Also keep a system of date-specific files. For example, if you're going to need a file 2 weeks from now, file that file in the file for 2 weeks from now. If you have a file for every week with date-essential files, that will take up 52 files - About one file cabinet drawer size.

These are just a few tips to help you get started. Once you've tried out a few different systems, try coming up with your own systems on what helps you stay organized and motivated.

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Article Source: [http://EzineArticles.com/?Organization---Why-Its-Key-to-the-Success-of-Your-B...] Organization - Why It's Key to the Success of Your Business

My Article Marketing Secret Weapons

Why am I doing this? Well, I am constantly telling my clients to create content for their blogs, for articles, for products. I am not so consistent in creating content for my own business. So, this challenge is a bit of experiment for me to try to come up with a system to make content creation easier for my clients while working on my own website. I'm hoping that this year's article marketing adventure will be successful -- here are the tools I am using to make it easier.

1. EzineArticles.com WordPress plug in EzineArticles.com is constantly coming up with new ways for authors to leverage their system. The latest addition is a WordPress plugin that automatically submits your blog posts to their article marketing system. You can customize the resource box and the tags. I plan on writing the articles as blog drafts - submitting them via the plug in and then editing and scheduling them for posting. This short cut will also allow me to pre-schedule most of my 2011 blog posts before the end of 2010.

2. My mindmap I've created an article idea mindmap. During the day, as I come up with ideas - I'm adding them to the map. Putting the ideas in visual format - I'm able to create sub-series and see how groups of articles might fit together into bigger publications.

3. My RSS reader - I've added about a dozen new blogs to my Google reader account. I am also planning on spending more time scanning twitter, Facebook and linked in for people's questions about online marketing and how I might help them.

4. Notes from client phone calls My clients are a great source of questions that I can answer in article form. I will be writing out all of my "standard" lectures -- that way - next time they ask -- I can just point them to the appropriate article.

5. Article writing templates I just bought a bunch of article writing templates from a website called write articles faster. The templates seem to be very high quality. They even come in word processor format. I'm hoping that having pre-made outlines will help me to speed along the article writing process.

That's what I have in my article writing toolkit. I hoping that the above tools will turbocharge article writing efforts and help me be able to proudly tell my clients that if I can write 100 articles in 100 days - they can too!

Meredith Eisenberg is a successful virtual assistant who helps other VAs to create successful and lucrative practices helping coaches and other heart-based entrepreneurs. Go to [http://mereditheisenberg.com]Meredith's website to learn more.

Article Source: [http://EzineArticles.com/?My-Article-Marketing-Secret-Weapons&id=5083440] My Article Marketing Secret Weapons